Having a virtual business office address isn’t just vital to your Limited Hong Kong company image; it is mandatory. The address must be a commercial address, and if your company changes office address, you must notify the Hong Kong Companies Registry within 15 days. Failure to do so is an offense, and every responsible person of the Hong Kong company can be liable for a late fee of HK$1,000 per day.
The Hong Kong SAR government usually sends four letters to a Hong Kong limited company per year: one (1) from the Statistics Department and three (3) from the Inland Revenue Department. All of these letters have a timeframe to reply, and a late fee will incur if one does not respond before the deadline. Hence, it is essential to appoint a reliable and licensed Trust or Company Service Provider (TCSP) to register your business office address in Hong Kong.
Why Choose Our Address Service for Your Business
Get Started HK is a licensed Trust or Company Service Provider (TCSP). We have a dedicated mailing team who work solely on all mailing matters. The team handles more than a hundred mail items per day, and we ensure you will receive your letter the same day it arrives in our office.
We do not merely provide an address parking service for communication. Our team opens and scans government letters free of charge. We provide appropriate guidelines so customers can understand the action(s) to be done quickly. It is a hassle-free service. Customers can also expect prompt and reliable updates, so you can focus your efforts on developing your business.
Which Virtual Office Address Should I Rent for My Business?
Get Started HK has an office in all three districts in Hong Kong and we recommend foreigners to choose our Central office. Our office addresses are:
- Level 12A, Enterprise Building, 228 – 238 Queen’s Road Central, Central
- 8/F, Koon Fook Centre, 9 Knutsford Terrace, Tsim Sha Tsui, Kowloon
- 25/F, Golden Bear Center, 66-82 Chai Wan Kok Street, Tsuen Wan, NT
Pricing for the three virtual office address is all the same.
Understanding Hong Kong’s District
Hong Kong is a small city. However, there can be great diversity between each district as the culture is heavily influenced by both the East and the West. So, when choosing an office address, you should understand the differences between each district in Hong Kong.
In this section, we will classify Hong Kong into three main districts: Hong Kong Island, Kowloon, and the New Territories.
Hong Kong Island
Most International Companies and Government Departments are located in Hong Kong Island. Within the Island is the financial hub, Central, Admiralty, Wan Chai, and Sheung Wan are the Central Business Districts. Most expats are in this area and rent is the most expensive among all districts. Hong Kong Island may also be one of the most expensive places to rent an office in the world. So expect to see some ‘grade A’ office space reaching over HK$200 per square foot in 2019.
Most companies who do international business will choose Hong Kong Island Central Business District. I have highlighted four subway stations for your reference. They are Central, Admiralty, Wan Chai, and Sheung Wan. Many expats choose to work in this area. However, foreigners shall understand that a Hong Kong Island address does not necessarily mean a proper address.
There are some subdivisions which are supposed to be for residential use. For example, if you choose to rent an office at Fortress Hill, which is a few subway stations away from Central, your company image can be viewed very differently. If you want to create an image that your company is a sizable company, I’d recommend choosing a Central address.
If your business is targeting local customers, you may as well consider office space in the Kowloon area. Due to the high rent on the Island side, many corporations and government departments are also relocating their office to this area. For example, J.P. Morgan Chase plans to transfer its Hong Kong team to Kwun Tong next year. Rent is relatively cheaper in this District. Tsim Sha Tsui, Mongkok is also one of the busiest districts in Hong Kong, and it is an ideal place to rent an office.
However, if you choose to rent in the Kowloon area, be aware of the difference between Tsim Sha Tsui and Jordan, or Mongkok with Yau Ma Tei. All these sub-districts are very near each other. Each subway station can be only a few minutes distance. For example, choosing an address in Yau Mai Tei may give customers an impression that your company is running out of budget or you are just a tiny company. Hence, if you are not familiar with Hong Kong, play safe and choose our office address for registration purpose!
Most companies choose New Territories as their back office. For example, Get Started HK administration team is also based in Tsuen Wan. Due to rent being cheaper and office sizes tending to be larger in the New Territories. So we store much of our equipment and documents there. If budget is a concern, you may want to consider the New Territories. Rent is an industrial area like Tsuen Wan, and Tuen Mun is usually affordable. However, customers shall note that it is not easy to recruit or retain talent who can speak fluent English in this area.
How do I get a virtual office address from you?
Get Started HK has different incorporation packages available. Our standard, deluxe, and premium packages all include a registered address service. The default address option is at Enterprise Building, 228 – 238 Queen’s Road Central. For more information about Hong Kong Limited Company Formation Package Plans, please visit our Pricing page.
If you are not sure which address to choose, you can contact us at firstname.lastname@example.org or call our office hotline at +852 2813 7600.
How Our Virtual Office Address Service Works
Email notification and Scanning Service
Get Started HK will send you an email notification when there is mail addressed to your company, and we offer a scanning service at US$4 handling fee per letter. For ease of payment, we usually charge when the service fee reaches US$80 (i.e., 20 scans), so you don’t have to pay for each request. All government letters are free of charge.
Mail Forwarding Service
If you prefer to open the mail yourself, we can arrange mail forwarding as per your request. You will need to tell us your preferred mailing method, i.e., HK Speedpost, FedEx, DHL, SF Express, and pay the mailing/shipping fee(s).
For easy reference, Hong Kong Speedpost service can usually arrive in most major countries within five business days. FedEx and DHL are often more efficient, and it usually takes 1 – 2 business days.
Annual Cost for New Customers
For customers who would like to switch their office address to Get Started HK, our discounted price is HK$1,000. All you need to do is to sign a written resolution, and we will arrange the rest of the documents and filing for you. Changes usually take 5 – 7 business days.
Hong Kong Business Office Address FAQs
After I make the payment, how fast can I use Get Started HK’s address?
Get Started HK will first provide you with a written resolution to execute, and data will be filed in the government record. If you are using our incorporation package, then you can use the business or virtual office address right after your company is successfully registered.
Can I put the virtual address or office address in my name card, letterhead or website?
Yes, you can put the virtual address in your name card, letterhead, and website. However, we will not be able to greet your customers on your behalf. The address is for registration and mailing purposes only.
What if I want to change my address in the future?
If you rent your own office in the future, you can always change the registered office address listed in the incorporation documents. Company owners must inform both the Companies Registry and the Inland Revenue Department. If you want us to prepare the reports for you to switch away, the cost is HK$1,000.
Our Tips on Choosing a Reputable Business Office Address Provider
1. Are they licensed? In Hong Kong, a company needs to be a TCSP licensee if one provides address service. You can confirm this by asking for their license number and checking the database of Companies Registry. Don’t search for the company name; search for the license number. Scammers can easily replicate a company name. Our TSP license no. is TC000807.
2. Online Reviews. Some firms are TSCP license holder, but you can see a bunch of negative reviews of their service. So you should first check out the company Google and facebook review before making your decision. Generally speaking, you should only choose a company with legitimate positive Google reviews ranking.
3. English Communication Skills. You have to choose a TCSP address provider with fluent English. Their English need not be perfect, but you’d like to avoid miscommunication in essential company matters. At least they need to be able to inform you what the letter is about. If the message is from the government, they have to advise potential solutions.